Notetaker
How to stop Circleback joining your meetings
Circleback joins meetings by kind — internal, external, organised by somebody else — and with both of the main kinds switched off it joins nothing by itself.
Read on 9 November 2026
How it got into your call
- A Circleback user's joining preferences include this kind of meeting: one with only colleagues, one with outsiders, one somebody else organised, or one they have not accepted yet.
If it is yours: stop it joining
- In Circleback open Settings → Calendar, and in Joining preferences switch off both Internal and External. Circleback says it then joins no meetings automatically.
- To keep it out of meetings other people organise but not your own, switch off Organized by someone else.
- For one meeting: on Circleback's Home page, switch joining off for that upcoming meeting.
Get it out of a call that is running
- Circleback's page on joining preferences does not describe removing it from a call that is running.
- It is in the call as a participant, so the host can remove it from the list of people, as with any guest.
What it keeps
Circleback's page on joining does not say what happens to what it recorded before it was removed.
In Circleback's own words
What switching both off does
Circleback“If both are off, Circleback won't automatically join any meetings.”
circleback.ai/docs/support/account-and-setup/meeting-joining-preferences
Meetings other people set up
Circleback“Organized by someone else”
circleback.ai/docs/support/account-and-setup/meeting-joining-preferences
For one meeting
Circleback“Toggle an upcoming meeting to turn joining on or off for that specific meeting.”
circleback.ai/docs/support/account-and-setup/meeting-joining-preferences
Read on 9 November 2026 from Circleback's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
ClaapClaap's recorder joins under its owner's name followed by “Claap Recorder”, and if nobody lets it in from the waiting room, nothing is recorded.CoffeeCoffee's call recorder joins the meetings its user chose, and only the meeting's host can take it out of a call that is running.SybillSybill records sales calls. It can post a chat message saying it is recording, and on Zoom a person who does not consent cannot turn on their camera or microphone.NootaNoota's meeting assistant joins the meetings on its user's calendar until one switch, Join meetings automatically, is set to No.MetaviewMetaview takes notes in job interviews. It joins named after the company that invited it, so a candidate can see whose it is.CloversClovers records job interviews, and anybody in the call — the candidate included — can make it leave by sending it the word STOP in the chat.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.