Notetaker
How to stop Productive Notetaker joining your meetings
Productive, the agency management tool, has a notetaker that joins calls as a visible participant and announces itself in the chat. Once the meeting has started, its own user can no longer stop it from Productive.
Shows up as Productive Notetaker
Read on 10 November 2026
How it got into your call
- Somebody in the call uses Productive and switched the notetaker on for this meeting, or has Join all meetings on. Even if one person turns that off, it still comes if a colleague of theirs on the same meeting has it on.
- It joins as a participant and posts: “Hi, I am Productive Notetaker. This meeting is being transcribed.” One notetaker records for everyone from that company on the call.
If it is yours: stop it joining
- Before the meeting starts, its user switches the Notetaker toggle off for that meeting, and the bot is removed from it.
- Once the meeting is under way, Productive locks the toggle: its user cannot stop the recording from Productive.
Get it out of a call that is running
- If the meeting is hosted by somebody outside the user's company, only the host sees its request to join — so the host can simply not admit it.
- Once it is in, the host can remove it from the list of people, like any guest. Since its user cannot stop it mid-meeting, the host is the one to ask.
What it keeps
After the call, Productive turns the recording into a transcript and notes in its user's account. If the meeting is linked to a project or deal, the members of that project or deal can see it too.
In Productive's own words
A visible participant
Productive“The Productive Notetaker bot joins as a participant.”
intercom.help/productive/en/articles/14470696-how-to-record-a-meeting-with-notetaker
What it says when it joins
Productive“Hi, I am Productive Notetaker. This meeting is being transcribed.”
intercom.help/productive/en/articles/14470696-how-to-record-a-meeting-with-notetaker
When it arrives
Productive“The bot will join automatically at the scheduled start time, 5 minutes early.”
intercom.help/productive/en/articles/14470696-how-to-record-a-meeting-with-notetaker
One per company
Productive“Only one Notetaker joins each meeting, and it records for everyone from your organization on the call.”
intercom.help/productive/en/articles/14470696-how-to-record-a-meeting-with-notetaker
A colleague's setting brings it
Productive“Turning the setting off doesn’t stop the Notetaker from joining a meeting where someone else has Join all meetings turned on.”
intercom.help/productive/en/articles/14470696-how-to-record-a-meeting-with-notetaker
Before the meeting
Productive“you can turn the Notetaker toggle off: the bot will be removed and won't join the call.”
intercom.help/productive/en/articles/14470696-how-to-record-a-meeting-with-notetaker
Not once it has started
Productive“the toggle is locked and the recording cannot be stopped.”
intercom.help/productive/en/articles/14470696-how-to-record-a-meeting-with-notetaker
Other companies' meetings
Productive“If the meeting is hosted by someone outside your organization, only the host can see the Notetaker's request to join.”
intercom.help/productive/en/articles/14470696-how-to-record-a-meeting-with-notetaker
Read on 10 November 2026 from Productive's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
AudioCodes Meeting Insights (Mia)Meeting Insights is AudioCodes' meeting recorder, sold to companies. Its bot, Mia, joins under a name the company sets — often somebody's first name followed by “Meeting Assistant” — and removing it stops the recording.Motion AI NotetakerMotion, the calendar and project app, has an AI Notetaker that joins Zoom, Google Meet and Teams calls as a visible participant. Motion says anybody in the meeting, not just the host, can remove it — though its user can send it back.Speak AI Meeting AssistantSpeak AI's Meeting Assistant joins Zoom, Google Meet, Teams and Webex calls from its user's calendar, under whatever name and picture they give it. A company can bar it from another organisation's calls altogether.AskElephantAskElephant's notetaker records sales and customer calls on Zoom, Teams and Google Meet. It keeps recording after its user leaves, for as long as anybody else is still in the call.Rev NotetakerRev, the transcription company, has a Notetaker bot that joins Zoom, Google Meet, Teams and Webex calls from its user's calendar. If nobody admits it, it leaves and records nothing.A bot built on Recall.aiRecall.ai sells the plumbing that many notetaker products are built on — Meetful's own notetaker among them. Its bots are called “Meeting Notetaker” unless the product renames them, so the name alone may not tell you whose it is.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.