Notetaker
“Meeting Assistant” from AudioCodes in your call: what it is, and how to remove it
Meeting Insights is AudioCodes' meeting recorder, sold to companies. Its bot, Mia, joins under a name the company sets — often somebody's first name followed by “Meeting Assistant” — and removing it stops the recording.
Shows up as a name set by the company, often “[first name] Meeting Assistant”
Read on 10 November 2026
How it got into your call
- Somebody at a company that uses AudioCodes Meeting Insights invited its bot to the meeting. It joins Zoom and Google Meet calls as a participant.
- Its name is chosen by the company's administrator, so it may not mention AudioCodes: “Sue Meeting Assistant” is AudioCodes' own example.
If it is yours: stop it joining
- Its user simply does not invite it, or removes it from the meeting invite. AudioCodes' guides cover removing it during a meeting rather than settings for keeping it out.
- If you are a guest and would rather not be recorded, its name usually tells you who invited it — ask them, before the meeting, to leave it out.
Get it out of a call that is running
- Remove it from the list of people. On Google Meet: open People, click the three dots next to its name and choose Remove from the call, then Remove. On Zoom: open Participants, hover over its name, choose More → Remove, then OK.
- AudioCodes says this can be done at any stage of the meeting, and that the recording stops when the bot is removed.
What it keeps
The company keeps a recording of the meeting up to the moment the bot was removed, in its Meeting Insights account.
In AudioCodes's own words
Removing it on Google Meet
AudioCodes“At any stage during the Google Meet meeting, you can stop Meeting Insights recording by removing the Mia bot from the meeting.”
techdocs.audiocodes.com/meeting-insights/user-manual-nexgen/Content/UM/google-meet-meetings-remove-mia.htm
Removing it on Zoom
AudioCodes“At any stage during the Zoom meeting, you can stop Meeting Insights recording by removing Mia from the meeting.”
techdocs.audiocodes.com/meeting-insights/user-manual-nexgen/Content/UM/zoom-removing-mia.htm
What it keeps
AudioCodes“Meeting Insights provides a recording of the meeting up until Mia is removed from the meeting.”
techdocs.audiocodes.com/meeting-insights/user-manual-nexgen/Content/UM/google-meet-meetings-remove-mia.htm
Its name is the company's choice
AudioCodes“The Meeting Insights bot name is defined by your Administrator.”
techdocs.audiocodes.com/meeting-insights/user-manual-nexgen/Content/UM/zoom-removing-mia.htm
AudioCodes' example
AudioCodes“For example, the bot name can include the first name of the participant that invited Meeting Insights bot, followed by "Meeting Assistant" (e.g., "Sue Meeting Assistant").”
techdocs.audiocodes.com/meeting-insights/user-manual-nexgen/Content/UM/zoom-removing-mia.htm
Removal stops it
AudioCodes“Meeting Insights bot is removed from the meeting and recording stops.”
techdocs.audiocodes.com/meeting-insights/user-manual-nexgen/Content/UM/zoom-removing-mia.htm
Read on 10 November 2026 from AudioCodes's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
Motion AI NotetakerMotion, the calendar and project app, has an AI Notetaker that joins Zoom, Google Meet and Teams calls as a visible participant. Motion says anybody in the meeting, not just the host, can remove it — though its user can send it back.Speak AI Meeting AssistantSpeak AI's Meeting Assistant joins Zoom, Google Meet, Teams and Webex calls from its user's calendar, under whatever name and picture they give it. A company can bar it from another organisation's calls altogether.AskElephantAskElephant's notetaker records sales and customer calls on Zoom, Teams and Google Meet. It keeps recording after its user leaves, for as long as anybody else is still in the call.Rev NotetakerRev, the transcription company, has a Notetaker bot that joins Zoom, Google Meet, Teams and Webex calls from its user's calendar. If nobody admits it, it leaves and records nothing.A bot built on Recall.aiRecall.ai sells the plumbing that many notetaker products are built on — Meetful's own notetaker among them. Its bots are called “Meeting Notetaker” unless the product renames them, so the name alone may not tell you whose it is.Ask Gemini in Google MeetAsk Gemini is a private assistant inside Google Meet that anybody in the call can ask what was said. It does not record the meeting, and the host can switch it off for everyone.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.