Notetaker
How to stop Speak AI Meeting Assistant joining your meetings
Speak AI's Meeting Assistant joins Zoom, Google Meet, Teams and Webex calls from its user's calendar, under whatever name and picture they give it. A company can bar it from another organisation's calls altogether.
Read on 10 November 2026
How it got into your call
- Somebody in the call connected their calendar to Speak AI, and its auto-join rules cover this meeting — for example, meetings they host, or ones a teammate attends. They can also paste a meeting link and it joins within seconds.
- Its user can rename it and give it their own picture, so it may not say Speak AI.
If it is yours: stop it joining
- For one meeting: in Speak AI's Upcoming list its user switches off the Record toggle on that event.
- For a kind of meeting: under Exclude Join Conditions, its user lists words in meeting titles or attendee emails, and those meetings are not joined.
- For a whole company: an admin can add exclude rules so it never joins a particular organisation's calls, or any meeting a certain person schedules. If you are that organisation, ask the person who uses it to add one.
Get it out of a call that is running
- If it is in the list of people, the host can remove it like any guest.
- Its user can set a consent message that it posts in the meeting chat; if you see one, that tells you whose it is.
- It leaves by itself when a call goes empty or silent, or when it is left waiting in a waiting room.
What it keeps
Recordings, speaker-labelled transcripts and summaries go to its user's Speak AI library.
In Speak AI's own words
What it does
Speak AI“The Meeting Assistant joins your Zoom, Google Meet, Microsoft Teams, and Webex calls, records them, and delivers speaker-labeled transcripts and summaries to your library.”
help.speakai.co/en/articles/14289267-meeting-assistant-complete-setup-and-usage-guide
Its name and picture
Speak AI“You can give the assistant your own name and avatar so it matches your branding on the call.”
help.speakai.co/en/articles/8267580-meeting-assistant-auto-join-functionality
Switching off one meeting
Speak AI“Each event row has a Record toggle that controls whether the assistant will join that specific meeting.”
help.speakai.co/en/articles/14289267-meeting-assistant-complete-setup-and-usage-guide
Keeping it out by title
Speak AI“Meeting titles - meetings with these words in the title are not joined”
help.speakai.co/en/articles/14289267-meeting-assistant-complete-setup-and-usage-guide
Company-wide rules
Speak AI“Exclude rules let an admin stop the Speak AI Meeting Assistant from joining specific meetings across the whole company.”
help.speakai.co/en/articles/15880875-stop-the-meeting-assistant-from-joining-certain-meetings
Another organisation's calls
Speak AI“This is useful when you never want the assistant to join a particular organization’s calls, or any meeting a certain person schedules.”
help.speakai.co/en/articles/15880875-stop-the-meeting-assistant-from-joining-certain-meetings
Its message in the chat
Speak AI“This is also where you set a Consent Message so the assistant posts your own wording in the meeting chat.”
help.speakai.co/en/articles/14289267-meeting-assistant-complete-setup-and-usage-guide
When it leaves
Speak AI“The assistant leaves a call rather than sit in an empty or silent room”
help.speakai.co/en/articles/8267580-meeting-assistant-auto-join-functionality
Read on 10 November 2026 from Speak AI's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
AskElephantAskElephant's notetaker records sales and customer calls on Zoom, Teams and Google Meet. It keeps recording after its user leaves, for as long as anybody else is still in the call.Rev NotetakerRev, the transcription company, has a Notetaker bot that joins Zoom, Google Meet, Teams and Webex calls from its user's calendar. If nobody admits it, it leaves and records nothing.A bot built on Recall.aiRecall.ai sells the plumbing that many notetaker products are built on — Meetful's own notetaker among them. Its bots are called “Meeting Notetaker” unless the product renames them, so the name alone may not tell you whose it is.Ask Gemini in Google MeetAsk Gemini is a private assistant inside Google Meet that anybody in the call can ask what was said. It does not record the meeting, and the host can switch it off for everyone.Zoom Revenue AcceleratorZoom Revenue Accelerator records and analyses sales calls automatically. In Zoom it uses Zoom's own cloud recording; on Teams and Google Meet it sends a participant called Zoom Recorder.A bot built on MeetingBaaSMeetingBaaS rents meeting bots to software companies by the hour. The bot carries the name, picture and greeting the company chose, so it rarely says “MeetingBaaS” anywhere.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.