Notetaker
How to stop AskElephant joining your meetings
AskElephant's notetaker records sales and customer calls on Zoom, Teams and Google Meet. It keeps recording after its user leaves, for as long as anybody else is still in the call.
Read on 10 November 2026
How it got into your call
- Somebody in the call uses AskElephant with their calendar connected, and their settings send the notetaker to this kind of meeting: all meetings, team-only, or ones with outside participants.
- If several people from the same company are in the call, it sends one notetaker, usually for the host.
If it is yours: stop it joining
- Its user chooses no meetings under Preferences → Notetaker Settings, or marks a meeting as not recorded.
- Its user can also choose whether it shows an AskElephant picture, so people know they are being recorded, or keeps it plain.
Get it out of a call that is running
- It usually has to be admitted from the waiting room like any participant, so the host can simply not let it in. With the waiting room off, it joins by itself.
- Once in, it stays when its user leaves. AskElephant says there is no setting that makes it leave with them: it records until somebody removes it or the meeting ends.
- The host can remove it from the list of people. Its user can also press Remove on the meeting in AskElephant; on Google Meet, the host can end the meeting for everyone.
What it keeps
The recording and transcript go to the AskElephant workspace of the person who sent it, and every attendee from that workspace can find the meeting in their list.
In AskElephant's own words
Where it joins
AskElephant“It joins your Zoom, Teams, or Google Meet call, records the conversation, and creates a transcript”
kb.askelephant.ai/article/notetaker-101
Admitted like anybody
AskElephant“On Google Meet, Microsoft Teams, and Zoom, the notetaker usually needs to be admitted from the waiting room like any participant.”
kb.askelephant.ai/article/notetaker-101
One per company
AskElephant“When multiple participants from the same AskElephant workspace are in the same meeting, AskElephant only sends one notetaker”
kb.askelephant.ai/article/notetaker-101
Shown, or not
AskElephant“Show an AskElephant background image (so participants know they're being recorded) or keep the notetaker invisible.”
kb.askelephant.ai/article/notetaker-101
It stays after its user leaves
AskElephant“There's no setting today that tells the notetaker to leave the moment you leave.”
kb.askelephant.ai/article/end-recording-bot-stays-after-leave
Until it is removed
AskElephant“As long as the meeting is active with other participants, the notetaker keeps recording until you remove it manually or the meeting ends.”
kb.askelephant.ai/article/end-recording-bot-stays-after-leave
Removing it
AskElephant“The notetaker leaves the call and starts processing your transcript immediately, even if the meeting is still running for everyone else.”
kb.askelephant.ai/article/end-recording-bot-stays-after-leave
Read on 10 November 2026 from AskElephant's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
Rev NotetakerRev, the transcription company, has a Notetaker bot that joins Zoom, Google Meet, Teams and Webex calls from its user's calendar. If nobody admits it, it leaves and records nothing.A bot built on Recall.aiRecall.ai sells the plumbing that many notetaker products are built on — Meetful's own notetaker among them. Its bots are called “Meeting Notetaker” unless the product renames them, so the name alone may not tell you whose it is.Ask Gemini in Google MeetAsk Gemini is a private assistant inside Google Meet that anybody in the call can ask what was said. It does not record the meeting, and the host can switch it off for everyone.Zoom Revenue AcceleratorZoom Revenue Accelerator records and analyses sales calls automatically. In Zoom it uses Zoom's own cloud recording; on Teams and Google Meet it sends a participant called Zoom Recorder.A bot built on MeetingBaaSMeetingBaaS rents meeting bots to software companies by the hour. The bot carries the name, picture and greeting the company chose, so it rarely says “MeetingBaaS” anywhere.A bot built on SkribbySkribby rents meeting bots to developers, and its own guide tells them to give the bot a human-sounding name so meeting apps are less likely to block it. A Skribby bot can look like a quiet person.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.