Notetaker
An unfamiliar bot in your call may be built on MeetingBaaS: how to tell whose it is
MeetingBaaS rents meeting bots to software companies by the hour. The bot carries the name, picture and greeting the company chose, so it rarely says “MeetingBaaS” anywhere.
Shows up as whatever name the product that sent it typed in
Read on 10 November 2026
How it got into your call
- A product your colleague or guest uses asked MeetingBaaS to send a bot to this meeting's link — straight away, at a set time, or from a connected calendar.
- The company that built that product picks the bot's display name and its picture, and can have it post a message as it arrives. That message is the best clue to whose it is.
Find out whose it is
- Ask the room. Somebody's product sent it; once you know which, that product's own settings are where to keep it out of future meetings.
- Read the message it posted when it came in, and its name. The company behind the product wrote both, so either may name it.
Get it out of a call that is running
- The host can remove it like any guest. MeetingBaaS lists being removed among the normal ways a bot's visit ends, not as an error.
- Left in a waiting room, it gives up after ten minutes unless its owner set a different wait. Once everybody else has gone, it usually leaves after a short wait — thirty seconds unless its owner changed it.
What it keeps
The recording and any transcript go to the company whose product sent the bot. MeetingBaaS lets that company delete a bot and everything it captured; to ask for that, you need the company's name, which is why finding out whose it is comes first.
In MeetingBaaS's own words
The name is chosen
MeetingBaaS“The display name of the bot”
docs.meetingbaas.com/docs/api-v2/getting-started/sending-a-bot
So is the picture
MeetingBaaS“URL to the bot's avatar image”
docs.meetingbaas.com/docs/api-v2/getting-started/sending-a-bot
A greeting on arrival
MeetingBaaS“Optional message the bot sends when joining”
docs.meetingbaas.com/docs/api-v2/getting-started/sending-a-bot
Waiting room
MeetingBaaS“Seconds to wait in waiting room (default: 600, min: 120, max: 1800)”
docs.meetingbaas.com/docs/api-v2/getting-started/sending-a-bot
After everyone leaves
MeetingBaaS“Seconds the bot stays once every other participant has left”
docs.meetingbaas.com/docs/api-v2/getting-started/sending-a-bot
Removal is a normal end
MeetingBaaS“Bot was removed from the meeting.”
docs.meetingbaas.com/docs/api-v2/error-codes
Deleting what it took
MeetingBaaS“Permanently delete a bot and all its data”
docs.meetingbaas.com/docs/api-v2/getting-started/removing-a-bot
Read on 10 November 2026 from MeetingBaaS's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
A bot built on SkribbySkribby rents meeting bots to developers, and its own guide tells them to give the bot a human-sounding name so meeting apps are less likely to block it. A Skribby bot can look like a quiet person.A bot built on Nylas NotetakerNylas sells a meeting bot to software companies, alongside its email and calendar tools. Unless the company renames it, it arrives as “Nylas Notetaker” and posts a recording notice in the chat.A bot built on VexaVexa is free, open-source software for sending a transcribing bot into Google Meet, Teams and Zoom. Anyone can run it on their own computer or servers, so the bot may belong to a colleague's side project rather than a company.A bot built on AttendeeAttendee is open-source software for building meeting bots for Zoom, Google Meet, Teams and Webex. It has no default name: every bot carries whatever name its sender typed, and it can run on the sender's own servers.ScreenApp NotetakerScreenApp is a recording and transcription app with a meeting bot. The bot is named after the ScreenApp user who sent it, and it has to be let in from the waiting room or lobby.Intelligent recap in Microsoft TeamsIntelligent recap is the AI write-up Teams produces after a meeting — notes, tasks and, when the meeting was recorded, speakers, topics and chapters. It comes with a Teams Premium or Microsoft Copilot licence and is made from the meeting's transcript.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.