Notetaker
“Nylas Notetaker” joined your meeting: what it is and who sent it
Nylas sells a meeting bot to software companies, alongside its email and calendar tools. Unless the company renames it, it arrives as “Nylas Notetaker” and posts a recording notice in the chat.
Shows up as “Nylas Notetaker”, unless the product that sent it renamed it
Read on 10 November 2026
How it got into your call
- A product somebody in the meeting uses invited it — for this one meeting, or automatically for matching events on a calendar it is connected to.
- It has to be let in. If nobody admits it within about ten minutes, or somebody refuses it, it gives up.
Find out whose it is
- Look in the meeting chat: a few minutes after joining it posts a notice saying it is recording and that consent is the host's job. A product that wrote its own notice may name itself there.
- Ask whose it is, then ask that person to stop it in the product they use — that is what keeps it out of the next meeting.
Get it out of a call that is running
- The host can remove it from the call; Nylas lists being removed among the ordinary reasons it disconnects.
- Otherwise it stops when the meeting ends, or after five minutes of complete silence.
What it keeps
Nylas makes a recording, a transcript and, if asked, a summary and action items. It deletes its own copy after 14 days unless the product set another window; the product that sent the bot can download the files before then and keep them under its own rules.
In Nylas's own words
What it is
Nylas“Nylas Notetaker is a meeting bot that you invite to online meetings to record and transcribe the discussion.”
developer.nylas.com/docs/v3/notetaker/
Its default name
Nylas“The display name for the Notetaker bot. Default: "Nylas Notetaker"”
developer.nylas.com/docs/reference/api/standalone-notetaker/invite-standalone-notetaker/
A notice in the chat
Nylas“Records the meeting and posts a recording notice in the chat.”
developer.nylas.com/docs/v3/notetaker/
What the notice says
Nylas“By default, the Notetaker bot posts a short notice in the meeting chat a few minutes after it joins, telling attendees that the bot is recording and that consent is the meeting host's responsibility.”
developer.nylas.com/docs/v3/notetaker/custom-announcements/
Not let in
Nylas“Not admitted within about 10 minutes, or denied entry.”
developer.nylas.com/docs/v3/notetaker/
When it leaves
Nylas“Meeting ended, silence, nobody left, removed, or leave request.”
developer.nylas.com/docs/v3/notetaker/
Silence
Nylas“By default, Notetaker leaves a meeting after 5 minutes (300 seconds) of continuous silence.”
developer.nylas.com/docs/v3/notetaker/
How long Nylas keeps it
Nylas“By default, Nylas keeps them for 14 days, then deletes them.”
developer.nylas.com/docs/v3/notetaker/retention-policies/
Read on 10 November 2026 from Nylas's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
A bot built on VexaVexa is free, open-source software for sending a transcribing bot into Google Meet, Teams and Zoom. Anyone can run it on their own computer or servers, so the bot may belong to a colleague's side project rather than a company.A bot built on AttendeeAttendee is open-source software for building meeting bots for Zoom, Google Meet, Teams and Webex. It has no default name: every bot carries whatever name its sender typed, and it can run on the sender's own servers.ScreenApp NotetakerScreenApp is a recording and transcription app with a meeting bot. The bot is named after the ScreenApp user who sent it, and it has to be let in from the waiting room or lobby.Intelligent recap in Microsoft TeamsIntelligent recap is the AI write-up Teams produces after a meeting — notes, tasks and, when the meeting was recorded, speakers, topics and chapters. It comes with a Teams Premium or Microsoft Copilot licence and is made from the meeting's transcript.Zoom AI meeting questionsMeeting questions lets people in a Zoom meeting quietly ask Zoom's AI what has been said so far, in a side panel, and get answers with timestamps. It works from the meeting's live transcript.Zoom My NotesMy Notes is a personal note-taker in the Zoom app. In Zoom meetings it shows a banner and a pencil icon. In Teams, Google Meet and in-person meetings it listens through the user's own microphone and the sound their computer plays, and nobody else is told.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.