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Intelligent recap in Teams: what it is made from, who sees it, and how to keep a meeting out of it

Intelligent recap is the AI write-up Teams produces after a meeting — notes, tasks and, when the meeting was recorded, speakers, topics and chapters. It comes with a Teams Premium or Microsoft Copilot licence and is made from the meeting's transcript.

Part of Microsoft's own app Read on 10 November 2026

How it got into your call

It is available automatically to people whose company has given them a Teams Premium or Microsoft Copilot licence, as long as transcription is allowed for them.
If the meeting was recorded too, the recap gains speakers, topics, chapters and video highlights. Without the recording it is shorter.
With a Copilot licence, an organiser can also get a recap of a scheduled meeting without saving a recording or a transcript at all.

Turn it off

The usual recap needs a transcript, so the simplest way to keep a meeting out of it is for nobody to start transcription.
For the version that saves no transcript: the organiser switches it off in Meeting options before the meeting, or the organiser, a co-organiser or a presenter switches it off from the meeting controls during it.
A company's Teams admin can turn intelligent recap off for everybody in a meeting policy. That covers both versions.

Stop it in a call that is running

It is not a participant, so there is nothing to remove from the list of people. What to look for is transcription or recording being switched on.
Ask the organiser to stop transcription, or to switch the recap off in the meeting controls. A guest cannot switch it off.

What it keeps

The full recap sits with the meeting's transcript and recording; video highlights are stored inside the recording file in OneDrive or SharePoint. A recap made without a saved transcript is a read-only Word document in the organiser's OneDrive, which by default expires after 120 days and which the organiser can delete. People from the organiser's company who have a Copilot licence can open it.

In Microsoft's own words

Who gets it

Microsoft“Intelligent recap is automatically available to users in your organization with the following required licenses and policies.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-calls-meetings

The licence

Microsoft“You must assign a Teams Premium license or Microsoft Copilot license to your users.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-calls-meetings

Made from the transcript

Microsoft“To allow your users to use intelligent recap, you must turn on transcription”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-calls-meetings

Without a recording

Microsoft“If recording is turned off, users experience recap without the recording, speakers, topics, and chapters.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-calls-meetings

Where highlights are kept

Microsoft“Video recap data is stored as part of the original Teams meeting recording file in OneDrive or SharePoint.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-calls-meetings

No transcript needed

Microsoft“Organizers with a Microsoft Copilot license can generate AI summaries of Teams meetings without saving a recording or persistent transcript.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-without-saving-transcripts

Off before the meeting

Microsoft“Organizers with a Copilot license can turn it on or off in Meeting options before the meeting.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-without-saving-transcripts

Off during the meeting

Microsoft“Organizers, co-organizers, and presenters with a Copilot license can turn it on or off during the meeting by using the meeting controls.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-without-saving-transcripts

Off for a whole company

Microsoft“Turning off intelligent recap disables intelligent recap for all meetings, regardless of whether transcripts are saved.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-without-saving-transcripts

How long it is kept

Microsoft“AI summary documents are stored in the Meetings folder of the meeting organizer's OneDrive and, by default, expire after 120 days.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-without-saving-transcripts

Who can open it

Microsoft“Attendees in the same organization as the meeting organizer who have a Copilot license can access the AI summary.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-without-saving-transcripts

Deleting it

Microsoft“Meeting organizers can delete the AI summary from the Recap tab or the corresponding Word document in OneDrive.”learn.microsoft.com/en-us/microsoftteams/intelligent-recap-without-saving-transcripts

Read on 10 November 2026 from Microsoft's own help pages. Something changed? Tell us.

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Other notetakers

Zoom AI meeting questionsMeeting questions lets people in a Zoom meeting quietly ask Zoom's AI what has been said so far, in a side panel, and get answers with timestamps. It works from the meeting's live transcript.Zoom My NotesMy Notes is a personal note-taker in the Zoom app. In Zoom meetings it shows a banner and a pencil icon. In Teams, Google Meet and in-person meetings it listens through the user's own microphone and the sound their computer plays, and nobody else is told.Livestorm recording and transcriptsLivestorm, a webinar and meeting app, records every event unless the organiser unticks a box, and can turn the recording into a transcript afterwards. A red REC sign shows while it records.Zia keynotes in Zoho MeetingZoho Meeting's Zia writes short notes — topics, decisions, action items — from a meeting's recording transcript, using an OpenAI account the host connected. No recording, no notes.Lark AI NotesLark Meetings can summarise a meeting as it happens and send everybody an AI Notes document afterwards. Unless the organiser restricts it, any participant can switch it on — or off.GoTo Meeting recording and transcriptsGoTo Meeting's organisers can record a meeting, and, if their company's admin has switched it on, GoTo writes a transcript from the cloud recording. Attendees are told when recording starts.

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