Built-in note-taker
Zia keynotes in Zoho Meeting: summaries made from the recording, and how to keep a meeting out of them
Zoho Meeting's Zia writes short notes — topics, decisions, action items — from a meeting's recording transcript, using an OpenAI account the host connected. No recording, no notes.
Part of Zoho's own app
Read on 10 November 2026
How it got into your call
- The host connected their Zoho Meeting account to an OpenAI account in Settings → Integrations → ZIA, pasting in that account's access key.
- Then, when a meeting is recorded and transcribed, Zia sends the transcript to OpenAI and turns it into keynotes. In Zoho Meeting only the presenter can start a recording, from More → Start Recording on the toolbar.
Turn it off
- Don't record. The keynotes are made from the recording's transcript, so a meeting that is not recorded gets none.
- Switch the transcript off. Zoho says that with transcription off, neither a transcript nor keynotes are made, even with the OpenAI connection in place.
- A company admin can switch recording settings on or off under Settings → Organization → Recording.
Stop it in a call that is running
- Ask the presenter to stop or pause the recording; the buttons are on the meeting toolbar.
- Zoho's help pages do not say how other people in the call are told that it is recording. If you are not sure, ask.
What it keeps
Recordings are kept in the host's Zoho account until deleted, and are emailed to them after the meeting. Keynotes can be shared with people who missed it. Zoho warns that a shared recording link cannot be taken back.
In Zoho's own words
What it is
Zoho“Zoho Meeting's Zia integration, in collaboration with Open AI's ChatGPT, helps analyze and condense meeting transcripts into brief, easy-to-read keynotes.”
help.zoho.com/portal/en/kb/meeting/user-guide/integrations/zia/articles/zia-ai
Made from the recording
Zoho“keynotes generated using the Meeting/Webinar session's recording transcripts”
help.zoho.com/portal/en/kb/meeting/user-guide/integrations/zia/articles/zia-ai
The host's own OpenAI account
Zoho“Copy the API access token, organization name and organization ID.”
help.zoho.com/portal/en/kb/meeting/user-guide/integrations/zia/articles/zia-ai
No transcript, no keynotes
Zoho“When transcript is disabled and OpenAI is enabled: Neither the meeting transcript and keynotes will not be generated.”
help.zoho.com/portal/en/kb/meeting/user-guide/integrations/zia/articles/zia-ai
Shared afterwards
Zoho“Share keynotes with other stakeholders who may have missed the meeting or webinar.”
help.zoho.com/portal/en/kb/meeting/user-guide/integrations/zia/articles/zia-ai
Who can record
Zoho“Only the presenter of a meeting can record the meeting.”
help.zoho.com/portal/en/kb/meeting/user-guide/meetings/record-a-meeting/articles/record-a-meeting
How long recordings stay
Zoho“Your recordings will be stored on the cloud permanently based on your subscription plan, unless you delete them.”
help.zoho.com/portal/en/kb/meeting/user-guide/meetings/record-a-meeting/articles/record-a-meeting
Sent by email
Zoho“All recordings will be sent to your email address once your meeting gets over.”
help.zoho.com/portal/en/kb/meeting/user-guide/meetings/record-a-meeting/articles/record-a-meeting
Shared links
Zoho“Recordings links once shared cannot be revoked.”
help.zoho.com/portal/en/kb/meeting/user-guide/meetings/record-a-meeting/articles/record-a-meeting
Read on 10 November 2026 from Zoho's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
Lark AI NotesLark Meetings can summarise a meeting as it happens and send everybody an AI Notes document afterwards. Unless the organiser restricts it, any participant can switch it on — or off.GoTo Meeting recording and transcriptsGoTo Meeting's organisers can record a meeting, and, if their company's admin has switched it on, GoTo writes a transcript from the cloud recording. Attendees are told when recording starts.Webex meeting recordingIn Webex only the host — or a cohost standing in for an absent host — can record. A meeting can be set to record from the moment it starts, and a company can have every cloud recording transcribed.OtterOtter Notetaker joins Zoom, Google Meet and Teams calls from the calendar of whoever connected one — often years ago, to transcribe a single meeting.FirefliesFireflies sends a notetaker people call Fred. It comes in from a Fireflies user's calendar, or because somebody once added its address to a calendar invite.Read AIRead AI joins from the calendar of one person in the meeting, and it is the notetaker most often there without the host having asked for it.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.