A bot called “Vexa” in your meeting: open-source transcription, run by somebody you may know

How it got into your call

• Somebody pointed Vexa at this meeting's link — through Vexa's hosted service, or a copy they run themselves. It can also join from a connected calendar.
• Its name is “Vexa” unless that person typed another. On Meet and Teams it waits in the lobby until a host admits it.

Find out whose it is

1. Don't admit it. Leave it in the lobby, or deny it, until somebody says it is theirs.
2. Ask who is running it. Because anyone can run their own copy, the only reliable way to keep it out of future meetings is to ask that person to stop sending it.

Get it out of a call that is running

1. The host can remove it like any participant; Vexa records that as the bot being evicted, and it is gone.
2. If nobody speaks for ten minutes it leaves on its own — it listens for sound, not names, so it cannot tell an empty room from a silent one.

What it keeps

The transcript, and a recording if it was switched on, are stored wherever that copy of Vexa runs: on Vexa's hosted service, or on the person's own machine. Ask them where, and to delete it.

In Vexa's own words

Read on 10 November 2026 from Vexa's own help pages. Something changed? Tell us.

A meeting with nothing to remove

On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.

Other notetakers

The whole list →