Notetaker
“…'s Notetaker” from ScreenApp is in your meeting: how to keep it out
ScreenApp is a recording and transcription app with a meeting bot. The bot is named after the ScreenApp user who sent it, and it has to be let in from the waiting room or lobby.
Shows up as “<their name>'s Notetaker”
Read on 10 November 2026
How it got into your call
- The ScreenApp user connected their calendar, so the bot joins their scheduled meetings by itself — or they pasted this meeting's link into ScreenApp by hand.
- It arrives in the waiting room or lobby as “<their name>'s Notetaker” and starts recording only once somebody admits it.
If it is yours: stop it joining
- Don't admit it. It records nothing until it is let in.
- Require people to sign in to join. ScreenApp says its bot can only join meetings that anyone with the link can enter, so a sign-in requirement keeps it out.
Get it out of a call that is running
- Remove it from the participant list. Its user can send a new one from their ScreenApp page, so if it comes back, ask them directly.
- The name tells you whose it is — the part before “'s Notetaker” is the name in that person's ScreenApp profile.
What it keeps
The recording and searchable transcript go to the ScreenApp account of the person who sent it. Ask them to delete it there.
In ScreenApp's own words
Joins by itself
ScreenApp“The bot will automatically join and record scheduled meetings from your connected calendar.”
screenapp.io/help/how-to-record-meetings-with-meeting-bot
Has to be let in
ScreenApp“in your meeting’s waiting room or lobby. Admit the bot to start recording.”
screenapp.io/help/how-to-record-meetings-with-meeting-bot
Its name
ScreenApp“look for “Your Name’s Notetaker” in the waiting room or lobby and click “Admit.””
screenapp.io/help/how-to-record-meetings-with-meeting-bot
Whose name
ScreenApp““Your Name” is the same name as your entered in your ScreenApp account profile.”
screenapp.io/help/how-to-record-meetings-with-meeting-bot
Only open meetings
ScreenApp“Meeting Bot can only join meetings which are open to join for anyone with a meeting URL.”
screenapp.io/help/how-to-record-meetings-with-meeting-bot
Sign-in keeps it out
ScreenApp“A Sign In requirement would prevent the Meeting Bot to join the meeting.”
screenapp.io/help/how-to-record-meetings-with-meeting-bot
It can be sent again
ScreenApp“you can always send a new Meeting Bot to join your meeting using the My Meetings page.”
screenapp.io/help/how-to-record-meetings-with-meeting-bot
Read on 10 November 2026 from ScreenApp's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
Intelligent recap in Microsoft TeamsIntelligent recap is the AI write-up Teams produces after a meeting — notes, tasks and, when the meeting was recorded, speakers, topics and chapters. It comes with a Teams Premium or Microsoft Copilot licence and is made from the meeting's transcript.Zoom AI meeting questionsMeeting questions lets people in a Zoom meeting quietly ask Zoom's AI what has been said so far, in a side panel, and get answers with timestamps. It works from the meeting's live transcript.Zoom My NotesMy Notes is a personal note-taker in the Zoom app. In Zoom meetings it shows a banner and a pencil icon. In Teams, Google Meet and in-person meetings it listens through the user's own microphone and the sound their computer plays, and nobody else is told.Livestorm recording and transcriptsLivestorm, a webinar and meeting app, records every event unless the organiser unticks a box, and can turn the recording into a transcript afterwards. A red REC sign shows while it records.Zia keynotes in Zoho MeetingZoho Meeting's Zia writes short notes — topics, decisions, action items — from a meeting's recording transcript, using an OpenAI account the host connected. No recording, no notes.Lark AI NotesLark Meetings can summarise a meeting as it happens and send everybody an AI Notes document afterwards. Unless the organiser restricts it, any participant can switch it on — or off.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.