Notetaker
How to stop Motion AI Notetaker joining your meetings
Motion, the calendar and project app, has an AI Notetaker that joins Zoom, Google Meet and Teams calls as a visible participant. Motion says anybody in the meeting, not just the host, can remove it — though its user can send it back.
Read on 10 November 2026
How it got into your call
- Somebody in the call uses Motion with Turn on AI Notetaker for all meetings with conferencing switched on, so it joins every meeting on their main calendar that has a video link.
- It is always a visible participant; Motion says that is so everybody knows it is there.
If it is yours: stop it joining
- Its user switches off Turn on AI Notetaker for all meetings with conferencing in Motion's conference settings, or switches it off for one meeting.
- If you would rather it was not there, ask its user before the meeting — if it is removed during the call, Motion lets its user bring it back in a few clicks.
Get it out of a call that is running
- Motion says anybody in the meeting, host or participant, can admit it or remove it. Remove it from the list of people.
- If it comes back, its user re-added it; ask them directly.
What it keeps
Notes, a transcript and action items are saved in its user's Motion workspace until a member deletes them. People from outside the company cannot open them in Motion; they can only be emailed a copy, which Motion can send when the call ends.
In Motion's own words
What it is
Motion“The AI Notetaker in Motion is an automated meeting participant that joins Zoom, Google Meet, or Microsoft Teams calls to capture and generate meeting notes.”
usemotion.com/help/knowledge-management/ai-notetaker/reference-ai-notetaker
Always visible
Motion“The Notetaker always joins as a visible participant, so all attendees know it is present.”
usemotion.com/help/knowledge-management/ai-notetaker/reference-ai-notetaker
Who can remove it
Motion“Anyone in the meeting (host or participant) can admit or remove the AI Notetaker.”
usemotion.com/help/knowledge-management/ai-notetaker/reference-ai-notetaker
Every meeting, if its user chooses
Motion“Makes Notetaker auto-join every meeting scheduled on your main calendar (you can still disable it for specific meetings).”
www.usemotion.com/help/knowledge-management/ai-notetaker/ai-notetaker-how-to-guide
It can be sent back
Motion“If your AI Notetaker is removed from a meeting (for example, by the host or due to connection issues), you can bring it back with just a few clicks.”
www.usemotion.com/help/knowledge-management/ai-notetaker/ai-notetaker-how-to-guide
Outsiders
Motion“External participants can only receive emailed copies.”
usemotion.com/help/knowledge-management/ai-notetaker/reference-ai-notetaker
The email after the call
Motion“Sends meeting summaries when the call ends.”
www.usemotion.com/help/knowledge-management/ai-notetaker/ai-notetaker-how-to-guide
How long notes are kept
Motion“Notes remain in the workspace until deleted by a member.”
usemotion.com/help/knowledge-management/ai-notetaker/reference-ai-notetaker
Read on 10 November 2026 from Motion's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
Speak AI Meeting AssistantSpeak AI's Meeting Assistant joins Zoom, Google Meet, Teams and Webex calls from its user's calendar, under whatever name and picture they give it. A company can bar it from another organisation's calls altogether.AskElephantAskElephant's notetaker records sales and customer calls on Zoom, Teams and Google Meet. It keeps recording after its user leaves, for as long as anybody else is still in the call.Rev NotetakerRev, the transcription company, has a Notetaker bot that joins Zoom, Google Meet, Teams and Webex calls from its user's calendar. If nobody admits it, it leaves and records nothing.A bot built on Recall.aiRecall.ai sells the plumbing that many notetaker products are built on — Meetful's own notetaker among them. Its bots are called “Meeting Notetaker” unless the product renames them, so the name alone may not tell you whose it is.Ask Gemini in Google MeetAsk Gemini is a private assistant inside Google Meet that anybody in the call can ask what was said. It does not record the meeting, and the host can switch it off for everyone.Zoom Revenue AcceleratorZoom Revenue Accelerator records and analyses sales calls automatically. In Zoom it uses Zoom's own cloud recording; on Teams and Google Meet it sends a participant called Zoom Recorder.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.