Notetaker
How to stop HubSpot Notetaker joining your meetings
HubSpot's Notetaker joins the calls of a company that uses HubSpot. Removing it does not delete what it already has.
How it got into your call
- Somebody in the meeting works at a company that uses HubSpot, and Notetaker auto-join is ticked in their settings.
- Or they invited it to this one meeting.
If it is yours: stop it joining
- For all your meetings: in HubSpot open Settings → General → the Calendar tab, untick Notetaker auto-join and click Save.
- For one meeting: open it from Sales → Calendar → Upcoming meetings and switch Invite Notetaker off.
- HubSpot says a change may not reach a meeting that starts within 30 minutes. Remove it by hand from those.
Get it out of a call that is running
- The host clicks Notetaker in the list of people and chooses Remove.
- If the meeting has a waiting room, the host can refuse it at the door.
- It also leaves by itself a few seconds after everybody else has gone.
What it keeps
Removing it does not delete anything. HubSpot says the recording, the transcript and what it drew from them up to the moment it left stay in that company's HubSpot.
In HubSpot's own words
knowledge.hubspot.com/meetings-tool/record-and-take-notes-in-meetings-with-meeting-notetaker
knowledge.hubspot.com/meetings-tool/record-and-take-notes-in-meetings-with-meeting-notetaker
Read on 9 November 2026 from HubSpot's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.