Notetaker
The Vitally meeting recorder: how to keep it out, or make it leave
Vitally's recorder joins customer calls for account managers who use Vitally. It stays at least fifteen minutes once it starts, even in an empty call — and only the host can remove it mid-call.
Read on 10 November 2026
How it got into your call
- Somebody on the call works in customer success at a company that uses Vitally, with the meeting recorder switched on. Set to automatic, it joins every meeting with people from outside their company, on Zoom, Google Meet or Teams.
- It joins under a name the company chooses, so it may not say Vitally.
If it is yours: stop it joining
- A Vitally admin can switch the company's default to Manual, so its users have to turn recording on meeting by meeting.
- A company can be added to Vitally's never-record list, under Settings → Vitally Objects → Meetings → Meeting Recorder. Vitally then records no meeting with that customer. If you are the customer, that is the thing to ask for.
Get it out of a call that is running
- Vitally says the host can remove it during the call, which ends the recording.
- Otherwise it stays: for the first fifteen minutes after it starts recording it does not leave, even if everyone else has gone. After that it leaves once the call is empty.
- Vitally relies on the meeting app's own recording notice to tell people it is recording.
What it keeps
Recordings and transcripts go into the company's Vitally account, attached to the customer. Adding a customer to the never-record list does not delete its past recordings.
In Vitally's own words
Which meetings it joins
Vitally“The bot will join all external meetings by default, unless exceptions are made.”
docs.vitally.io/en/articles/12089240-vitally-ai-meeting-recorder
Its name is chosen by the company
Vitally“Customizable Meeting Bot name that joins meetings on your behalf.”
docs.vitally.io/en/articles/12089240-vitally-ai-meeting-recorder
The never-record list
Vitally“A never record list that stops the recorder from joining meetings with specific Accounts and Organizations.”
docs.vitally.io/en/articles/12089240-vitally-ai-meeting-recorder
What the list does
Vitally“Vitally doesn’t record meetings associated with any Customer or Organization on the list.”
docs.vitally.io/en/articles/12089240-vitally-ai-meeting-recorder
Removing it during the call
Vitally“The Meeting Bot can be removed mid-call by the host, ending the recording”
docs.vitally.io/en/articles/12089240-vitally-ai-meeting-recorder
It stays at first
Vitally“The Meeting Bot stays in the call for the first 15 minutes after it starts recording, even if everyone else leaves.”
docs.vitally.io/en/articles/12089240-vitally-ai-meeting-recorder
Then it leaves an empty call
Vitally“After the first 15 minutes, the Meeting Bot leaves once everyone else has left.”
docs.vitally.io/en/articles/12089240-vitally-ai-meeting-recorder
How people are told
Vitally“Vitally Call Recorder relies on the native recording notifications built into Zoom, Google Meet, and Microsoft Teams.”
docs.vitally.io/en/articles/12089240-vitally-ai-meeting-recorder
Past recordings
Vitally“Adding a Customer or Organization to the list doesn’t delete its past recordings.”
docs.vitally.io/en/articles/12089240-vitally-ai-meeting-recorder
Read on 10 November 2026 from Vitally's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
JumpJump is a notetaker built for financial advisers. If your adviser uses it, a Jump notetaker joins your video meeting from their calendar, and only they can take it out or pause it.BrightHireBrightHire records job interviews for the company hiring. As the candidate you can opt out before the interview, or say at any point that you would rather not be recorded — and stopping it erases the whole recording.Ashby AI NotetakerAshby, a recruiting system, can send an AI Notetaker into job interviews. Whether you are asked first depends on the hiring company's consent policy — and the interviewer can remove it, or stop the recording from Ashby, at any time.Greenhouse NotetakerGreenhouse, the hiring system, only sends its notetaker into an interview if the candidate has agreed to be recorded — and if you take that back, Greenhouse removes it from the interview by itself.Dover AI NotetakerDover's notetaker records job interviews for the hiring company. It joins as “Dover Notetaker” and needs the host to let it in — except on an open Google Meet, where it walks straight in.Kula AI NotetakerKula's interview notetaker announces itself in the call — a chat message and, on Google Meet and Teams, a spoken notice when it starts recording — and its standard invite line says attending means you consent.
Try Meetful
Meetings that take their own notes
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