Notetaker
Greenhouse Notetaker in your interview: it needs your consent first
Greenhouse, the hiring system, only sends its notetaker into an interview if the candidate has agreed to be recorded — and if you take that back, Greenhouse removes it from the interview by itself.
Shows up as Greenhouse Notetaker, then the interview's start time
Read on 10 November 2026
How it got into your call
- The company interviewing you uses Greenhouse with its notetaker switched on for the job, and you agreed to be recorded and transcribed — usually when you picked an interview time or sent your availability.
- It joins the video call one minute before the start, on a tile named Greenhouse Notetaker followed by the interview's time.
Before the interview: your consent
- Withdraw your consent. Greenhouse sends candidates a link to a consent page that stays open until the application is closed; change your answer there, or tell the recruiter.
- Once consent is withdrawn, Greenhouse takes the notetaker off the interview automatically, and it does not join.
- A recruiter can also remove it from an interview any time before it starts.
Get it out of a call that is running
- If it is already in the call and you no longer want it, say so — the host can remove it from the list of people, like any guest.
- If the interview is rescheduled while it is under way, Greenhouse removes the recordings, transcript and notes collected so far.
What it keeps
The recording, transcript and AI notes go to the hiring company's Greenhouse account, against your application.
In Greenhouse's own words
Consent comes first
Greenhouse“The candidate must provide consent for interview recording and transcription”
support.greenhouse.io/hc/en-us/articles/50523570982939
Withdrawing it
Greenhouse“If a candidate withdraws consent after a notetaker has already been scheduled, Greenhouse automatically removes the notetaker from the interview and no additional action is required.”
support.greenhouse.io/hc/en-us/articles/50523570982939
Where you change it
Greenhouse“The consent preferences page remains available to the candidate until the application is closed.”
support.greenhouse.io/hc/en-us/articles/50523570982939
Before the interview
Greenhouse“Greenhouse Notetaker can be removed from an interview at any time before the interview starts.”
support.greenhouse.io/hc/en-us/articles/50523570982939
When it joins
Greenhouse“The notetaker joins the meeting one minute before the scheduled interview start time.”
support.greenhouse.io/hc/en-us/articles/50523570982939
The name it shows
Greenhouse“it appears as a participant tile named Greenhouse Notetaker followed by the scheduled interview time”
support.greenhouse.io/hc/en-us/articles/50523570982939
Rescheduling mid-interview
Greenhouse“Rescheduling the interview during this timeframe removes any recordings, transcripts, and generated notes already collected for the interview.”
support.greenhouse.io/hc/en-us/articles/50523570982939
Read on 10 November 2026 from Greenhouse's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
Dover AI NotetakerDover's notetaker records job interviews for the hiring company. It joins as “Dover Notetaker” and needs the host to let it in — except on an open Google Meet, where it walks straight in.Kula AI NotetakerKula's interview notetaker announces itself in the call — a chat message and, on Google Meet and Teams, a spoken notice when it starts recording — and its standard invite line says attending means you consent.GReminders NotetakerGReminders is a scheduling tool used by financial advisers, with a notetaker that joins their Zoom and Teams meetings from the calendar. One adviser switching it off for a meeting switches it off for their colleagues on that meeting too.Google Meet transcriptsGoogle Meet's own transcripts are built into the call, not a bot. A Transcripts icon shows for everybody while it runs, and the written transcript goes to the organiser's Google Drive.Google Meet recordingA Google Meet recording is made by Meet itself, not by a bot. Everybody is notified when it starts and when it stops, and the file goes to the organiser's Google Drive.Teams FacilitatorFacilitator is Microsoft's AI agent inside Teams meetings. It writes notes everybody from the organiser's company can watch being written, and only organisers and presenters can switch it off.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.