Built-in note-taker
Facilitator is taking notes in your Teams meeting: what it does, and who can turn it off
Facilitator is Microsoft's AI agent inside Teams meetings. It writes notes everybody from the organiser's company can watch being written, and only organisers and presenters can switch it off.
Part of Microsoft's own app
Read on 10 November 2026
How it got into your call
- The organiser added Facilitator when scheduling the meeting. It only works in scheduled meetings — not channel meetings, instant meetings or Teams calls.
- Once in, it writes live notes, posts the agenda in the chat, answers questions in the chat and can run a timer.
Turn it off
- Leave it off when scheduling the meeting.
- During the meeting, an organiser or presenter using Teams on the web or the desktop app can turn it off. Microsoft says turning it off stops the note-taking but keeps the notes already written.
Stop it in a call that is running
- Everybody in the meeting except people from outside the organiser's company can see its notes and chat updates as they happen.
- If you are a guest, you cannot turn it off. Ask an organiser or presenter to, before you say anything you do not want in the notes.
- When people from outside the company are present, it can also watch for spoken phishing attempts and warn the meeting.
What it keeps
The notes stay with the meeting in Teams. Switching Facilitator off does not delete what it has already written.
In Microsoft's own words
What it does
Microsoft“Generates real-time AI-generated notes during meetings, allowing everyone to co-author and collaborate seamlessly.”
support.microsoft.com/en-US/teams/copilot/facilitator-in-microsoft-teams-meetings
Who sees the notes
Microsoft“However, any meeting participant (excluding external participants) can see all real-time updates in Chat and Notes”
support.microsoft.com/en-US/teams/copilot/facilitator-in-microsoft-teams-meetings
Which meetings
Microsoft“Facilitator can only be added to scheduled meetings, and can't be added to channel meetings, instant meetings, or Teams calls.”
support.microsoft.com/en-US/teams/copilot/facilitator-in-microsoft-teams-meetings
Who can turn it off
Microsoft“Only meeting participants who are organizers or presenters and are using Teams for web or desktop can turn Facilitator on or off during a meeting.”
support.microsoft.com/en-US/teams/copilot/facilitator-in-microsoft-teams-meetings
What turning it off does
Microsoft“Turning off Facilitator stops automated notetaking but won't remove notes that have already been taken.”
support.microsoft.com/en-US/teams/copilot/facilitator-in-microsoft-teams-meetings
With outsiders present
Microsoft“Monitors for verbal phishing when external participants are present”
support.microsoft.com/en-US/teams/copilot/facilitator-in-microsoft-teams-meetings
Read on 10 November 2026 from Microsoft's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
Teams recording and transcriptionA Teams recording is made by Teams itself. Everybody is told when it starts, only people from the organiser's company can stop it, and it carries on even after the person who started it leaves.Outreach KaiaKaia is the meeting recorder inside Outreach, a sales platform. It shows up as a participant called “Kaia” unless the company renamed it, and once removed it cannot come back into that meeting.BuildBetterBuildBetter records calls for product and customer teams. Its bot joins Zoom, Google Meet, Teams and Webex calls from its user's calendar, and its user can stop it mid-call, which makes it leave at once.BluedotBluedot can record a call from its user's Chrome extension or desktop app, with nothing in the call, or send a bot called “[name]'s AI NoteTaker”. Whether you are told about the extension is up to the person using it.Pipedrive Nova AI NotetakerNova is the AI in Pipedrive, a sales CRM. Its AI Notetaker joins Google Meet, Zoom and Teams calls as a visible participant — about two minutes early, even before its user arrives — and the host can remove it at any time.meetergo notetakermeetergo's notetaker joins Zoom, Google Meet and Teams calls as a visible participant. Anybody in the call can type /stop in the chat: it leaves, and recording cannot be switched back on for that meeting.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.