Notetaker
How to stop BuildBetter joining your meetings
BuildBetter records calls for product and customer teams. Its bot joins Zoom, Google Meet, Teams and Webex calls from its user's calendar, and its user can stop it mid-call, which makes it leave at once.
Shows up as BuildBetter, or a name the company chose
Read on 10 November 2026
How it got into your call
- A BuildBetter user's calendar is connected, and this meeting is not excluded by their company's recording rules. Its user can also paste a meeting link to send it in by hand.
- It joins as a participant, named BuildBetter or whatever name the company set.
- With the BuildBetter desktop app, its user can instead record from their own computer, with no participant in the call.
If it is yours: stop it joining
- For one meeting: on BuildBetter's Home page, switch the Record call toggle off on that meeting's card. For a recurring meeting it asks whether to skip just that one or every future one.
- For many meetings: an admin adds rules under Settings → Organization → Bot Recording Rules — by attendee email, title or description. A meeting that matches any rule is not recorded; one common rule is the company's own domain, to keep internal meetings out.
Get it out of a call that is running
- Its user opens the call in BuildBetter and presses Stop Recording. The bot stops and leaves the meeting straight away.
- Anybody hosting the meeting can also remove it from the list of people, like any guest.
- If it is recording from somebody's desktop app instead, there is nothing to remove. Ask whether anybody is recording, and ask them to stop if you do not agree to it.
What it keeps
Whatever it recorded before it stopped is processed and kept in its user's BuildBetter workspace. The user chooses whether everybody in their workspace can watch it, or only the people who were in the meeting.
In BuildBetter's own words
It is a participant
BuildBetter“BuildBetter bot joins the meeting as a participant”
docs.buildbetter.ai/pages/Calls%20%26%20Recordings/recording-methods.md
The name it shows
BuildBetter“The bot appears as "BuildBetter" or your configured bot name in the participant list.”
docs.buildbetter.ai/pages/Calls%20%26%20Recordings/recording-methods.md
Switching off one meeting
BuildBetter“This will prevent the BuildBetter bot from joining and recording that specific meeting.”
docs.buildbetter.ai/pages/Calls%20%26%20Recordings/managing-upcoming-calls.md
Company rules
BuildBetter“If an event matches any of your rules, the bot will be disabled for that meeting, and it will not be recorded.”
docs.buildbetter.ai/pages/Calls%20%26%20Recordings/bot-recording-rules.md
Keeping internal meetings out
BuildBetter“To prevent the bot from recording any internal meetings, you can create a rule based on your company's email domain.”
docs.buildbetter.ai/pages/Calls%20%26%20Recordings/bot-recording-rules.md
Stopping it mid-call
BuildBetter“The bot will immediately stop recording and leave the meeting.”
docs.buildbetter.ai/pages/Calls%20%26%20Recordings/managing-upcoming-calls.md
What is kept
BuildBetter“The portion of the call that was recorded will be processed and available in your workspace.”
docs.buildbetter.ai/pages/Calls%20%26%20Recordings/managing-upcoming-calls.md
Who can watch
BuildBetter“Only people who were in the meeting can view the recording.”
docs.buildbetter.ai/pages/Calls%20%26%20Recordings/managing-upcoming-calls.md
Recording without a bot
BuildBetter“No bot participant needed”
docs.buildbetter.ai/pages/Calls%20%26%20Recordings/recording-methods.md
Read on 10 November 2026 from BuildBetter's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
BluedotBluedot can record a call from its user's Chrome extension or desktop app, with nothing in the call, or send a bot called “[name]'s AI NoteTaker”. Whether you are told about the extension is up to the person using it.Pipedrive Nova AI NotetakerNova is the AI in Pipedrive, a sales CRM. Its AI Notetaker joins Google Meet, Zoom and Teams calls as a visible participant — about two minutes early, even before its user arrives — and the host can remove it at any time.meetergo notetakermeetergo's notetaker joins Zoom, Google Meet and Teams calls as a visible participant. Anybody in the call can type /stop in the chat: it leaves, and recording cannot be switched back on for that meeting.Zoom recordingWhen a Zoom meeting is being recorded, Zoom asks everybody for consent as they join or as recording starts — and the only way to say no is to leave. Only the host or a co-host can stop it.Zoom meeting transcriptsSince May 2026 Zoom separates live captions, which nobody can save, from meeting transcripts, which are a saved record. Transcripts are off unless a host or admin turns them on — but an admin can turn them on for every meeting.ChatGPT RecordChatGPT's record mode runs in the ChatGPT app on its user's Mac and hears the meeting through their computer. Nothing joins the call, and OpenAI puts the duty to ask for consent on the person recording.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.