Notetaker
How to stop GReminders Notetaker joining your meetings
GReminders is a scheduling tool used by financial advisers, with a notetaker that joins their Zoom and Teams meetings from the calendar. One adviser switching it off for a meeting switches it off for their colleagues on that meeting too.
Read on 10 November 2026
How it got into your call
- The adviser or firm you are meeting uses GReminders with its notetaker on. It joins web meetings — Zoom, Teams and the like — from the calendar it is connected to, and can be set to arrive early.
- If several people from the same firm are on the call, GReminders sends one notetaker, not one each.
Before the meeting: keep it out
- Only the adviser's side can switch it off. On the My Events page in GReminders, the switch beside a meeting keeps the notetaker out of it; doing so also switches it off for any colleagues of theirs on that meeting.
- Their default rules for when it joins are under Notetaker → Settings. GReminders itself suggests leaving it off for quick check-ins and sensitive conversations.
- If you would rather the meeting were not recorded, tell the adviser before it starts.
Get it out of a call that is running
- If the meeting has a waiting room and nobody lets it in, it waits up to ten minutes after the start and then leaves.
- Once it is in, the host can remove it from the list of people, like any guest.
What it keeps
What it records goes to the adviser's GReminders account. GReminders' page on joining does not describe how long it is kept.
In GReminders's own words
Where its rules are set
GReminders“Under Notetaker > Settings you will find default settings for when Notetaker Joins your Meetings”
www.greminders.com/articles/
Keeping it out of one meeting
GReminders“If you do not want Notetaker to join a call automatically simply toggle the switch on the right.”
www.greminders.com/articles/
It applies to colleagues too
GReminders“Note: If you toggle a event OFF (to not join), we will also toggle any other internal participants with the same setting.”
www.greminders.com/articles/
One notetaker per firm
GReminders“by default we deduplicate notetaker where there is more than one internal person on a call, so you dont have multiple notetakers from the same organization joining”
www.greminders.com/articles/
Which meetings
GReminders“Only Web Meetings (Zoom, MS Teams, etc…) are eligible for auto joining.”
www.greminders.com/articles/
If nobody lets it in
GReminders“Please note if you have a waiting room, Notetaker will wait in the waiting room for up to 10 minutes AFTER the scheduled start time (if you don’t let it in), before it times out and leaves.”
www.greminders.com/articles/
GReminders' own advice
GReminders“It is recommended to leave it off for quick check-ins or sensitive conversations to maintain privacy and reduce unnecessary recordings.”
www.greminders.com/articles/
Read on 10 November 2026 from GReminders's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
Google Meet transcriptsGoogle Meet's own transcripts are built into the call, not a bot. A Transcripts icon shows for everybody while it runs, and the written transcript goes to the organiser's Google Drive.Google Meet recordingA Google Meet recording is made by Meet itself, not by a bot. Everybody is notified when it starts and when it stops, and the file goes to the organiser's Google Drive.Teams FacilitatorFacilitator is Microsoft's AI agent inside Teams meetings. It writes notes everybody from the organiser's company can watch being written, and only organisers and presenters can switch it off.Teams recording and transcriptionA Teams recording is made by Teams itself. Everybody is told when it starts, only people from the organiser's company can stop it, and it carries on even after the person who started it leaves.Outreach KaiaKaia is the meeting recorder inside Outreach, a sales platform. It shows up as a participant called “Kaia” unless the company renamed it, and once removed it cannot come back into that meeting.BuildBetterBuildBetter records calls for product and customer teams. Its bot joins Zoom, Google Meet, Teams and Webex calls from its user's calendar, and its user can stop it mid-call, which makes it leave at once.
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.