Notetaker
Ashby's AI Notetaker in your interview: consent, and how it is removed
Ashby, a recruiting system, can send an AI Notetaker into job interviews. Whether you are asked first depends on the hiring company's consent policy — and the interviewer can remove it, or stop the recording from Ashby, at any time.
Read on 10 November 2026
How it got into your call
- The company interviewing you uses Ashby with its AI Notetaker switched on, and the interview was scheduled after they turned it on. It joins the video call as a participant.
- In a panel of several interviews, each has its own notetaker. If the next one is not admitted, the previous one keeps recording on the assumption the interview is running over.
Before the interview: your consent
- The company sets a consent policy: opt-in, where you must agree before anything is recorded, or opt-out, where it records unless you say no. It can set different rules by location — opt-in for candidates in Germany, for example.
- Your choice can be asked for on the application form, the calendar invite, the confirmation email or a booking link. A choice you have already made is not overridden by the company's default.
- If you change your mind, tell the recruiter or the interviewer.
Get it out of a call that is running
- Ashby says every video app lets the host remove it from the call like any participant — on Zoom, the three dots on its tile, then Remove.
- The interviewer can also stop the recording from Ashby's Recording tab on the interview briefing.
- Otherwise it leaves when everybody else has left.
What it keeps
The recording and transcript go to the hiring company's Ashby account. Ashby says that once transcription is done, the audio held by its transcription provider is deleted.
In Ashby's own words
Removing it from the call
Ashby“Each video conferencing tool lets you remove the AI Notetaker participant from the call natively.”
docs.ashbyhq.com/ai-notetaker-faqs
Stopping it from Ashby
Ashby“stop the recording from within Ashby by navigating to the Recording tab of the interview briefing”
docs.ashbyhq.com/ai-notetaker-faqs
When it leaves
Ashby“The AI Notetaker leaves when all other non-bot participants leave, or at the scheduled end time if the interview is part of a multi-event panel.”
docs.ashbyhq.com/ai-notetaker-faqs
Panels of interviews
Ashby“If an interviewer does not admit the next AI Notetaker from the waiting room, the previous AI Notetaker intentionally keeps recording because it assumes the current interview may be running over.”
docs.ashbyhq.com/ai-notetaker-faqs
Interviews booked earlier
Ashby“Interviews that were already scheduled before AI Notetaker was enabled do not have it added automatically.”
docs.ashbyhq.com/ai-notetaker-faqs
What happens to the audio
Ashby“After transcription completes, Ashby deletes the vendor audio, so Ashby cannot regenerate the transcript from that audio later.”
docs.ashbyhq.com/ai-notetaker-faqs
Your own choice stands
Ashby“Setting a default recording consent policy does not override existing consent choices provided by candidates.”
docs.ashbyhq.com/ai-notetaker-recording-consent-management
Rules by location
Ashby“Policy overrides allow you to set a different consent policy for candidates who meet the criteria you set, which allows you to satisfy different compliance needs (by location, for example).”
docs.ashbyhq.com/ai-notetaker-recording-consent-management
Asked on the application
Ashby“select the Interview Recording Consent option”
docs.ashbyhq.com/ai-notetaker-recording-consent-management
Read on 10 November 2026 from Ashby's own help pages. Something changed? Tell us.
A meeting with nothing to remove
On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.
Other notetakers
Greenhouse NotetakerGreenhouse, the hiring system, only sends its notetaker into an interview if the candidate has agreed to be recorded — and if you take that back, Greenhouse removes it from the interview by itself.Dover AI NotetakerDover's notetaker records job interviews for the hiring company. It joins as “Dover Notetaker” and needs the host to let it in — except on an open Google Meet, where it walks straight in.Kula AI NotetakerKula's interview notetaker announces itself in the call — a chat message and, on Google Meet and Teams, a spoken notice when it starts recording — and its standard invite line says attending means you consent.GReminders NotetakerGReminders is a scheduling tool used by financial advisers, with a notetaker that joins their Zoom and Teams meetings from the calendar. One adviser switching it off for a meeting switches it off for their colleagues on that meeting too.Google Meet transcriptsGoogle Meet's own transcripts are built into the call, not a bot. A Transcripts icon shows for everybody while it runs, and the written transcript goes to the organiser's Google Drive.Google Meet recordingA Google Meet recording is made by Meet itself, not by a bot. Everybody is notified when it starts and when it stops, and the file goes to the organiser's Google Drive.
Try Meetful
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