Template

School staff briefing template

A short briefing for everybody who works in a school — teachers, assistants, office and site staff — so the whole building knows what is happening this week and who needs extra care.

30 minutesFor All school staff, led by the head or a deputyAgenda room
Change the agenda first

The agenda, with a time for each part

  1. This week at a glance5 min
    • What is unusual about this week — trips, visitors, exams, cover?
  2. Students who need extra care8 min
    • Who should everyone look out for, and how?
  3. Safety and site5 min
    • Anything about the building, fire drills or safeguarding procedures?
  4. Shout-outs5 min
    • Who went the extra mile last week?
  5. Questions7 min
    • What do you need to know that we have not covered?

How the notes read afterwards

A made-up example, so you can see the shape. In a real call each line carries the words that were said and who said them.

This week. Year 9 trip Wednesday; inspectors' call possible from Monday.

Extra care. Two students in Year 7 are new this week; buddies assigned.

Site. Fire drill Thursday, period 2.

Shout-out. The office team, for re-booking every parent meeting after the snow day.

Running it well

Ways to change it

Weekly writtenA short email bulletin, with the briefing only on Mondays.
Department meetingUse the faculty meeting template for teaching matters.

When to skip it. On days with nothing new — send the bulletin instead.

Questions

What is a school staff briefing?

A short meeting, often before school starts, where leaders share the week's events, students needing support, safety notices and recognition with all staff.

Who should attend a school staff briefing?

Everyone working in the school, including teaching assistants, office, catering and site staff.

How long should a staff briefing be?

Usually ten to thirty minutes, so it ends before lessons start.

What happens in the room

Everybody joins from the link, with no account. The agenda sits beside the call and each item fills in with what was said about it, under the name of the person who said it.

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