Template

IEP meeting template

In US schools, the meeting where parents and school staff review a student's Individualized Education Program: how the student is doing, the goals for the year, and the services and supports they will get.

60 minutesFor Parents or guardians, a special education teacher, a general education teacher, a school district representative, and others such as specialists or the studentAgenda room

Change the agenda first

The agenda, with a time for each part

Introductions and purpose5 min
- Who is here, and what do we need to decide today?
How the student is doing now15 min
- What can the student do, and where are they struggling?
Parent and student input10 min
- What do you see at home, and what matters most to you?
Goals for the year15 min
- What should the student be able to do a year from now?
Services, supports and setting10 min
- What help will the student get, from whom, and where?
Next steps and signatures5 min
- What happens now, and when do we review progress?

How the notes read afterwards

A made-up example, so you can see the shape. In a real call each line carries the words that were said and who said them.

Now. Reads at a second-grade level in fourth grade; strong in maths.

Parents. Homework takes two hours a night; they want more confidence.

Goal. Read 90 words a minute with 95% accuracy by May.

Services. Reading specialist 30 minutes daily; extra time on tests.

Review. Progress report each quarter.

Running it well

Parents can ask for the draft and the progress data a few days before. Reading it in the meeting for the first time makes it hard to take part.
Goals should be specific and measurable — “will read 90 words a minute by May” — so everyone can tell whether they were met.
Parents are equal members of the team. Ask for their view before the school's recommendations, not after.

Ways to change it

Annual reviewThe same agenda, reviewing last year's goals first.

Outside the USOther countries use similar plans with different names and rules; follow your local process.

When to skip it. An IEP must be reviewed at least once a year in the US; other meetings can be requested by parents or the school when needed.

Questions

What is an IEP?

An Individualized Education Program: a written plan, required under the US Individuals with Disabilities Education Act, setting out a child's special education goals, services and supports.

Who attends an IEP meeting?

The child's parents, at least one special education teacher, at least one general education teacher if the child is in general classes, a district representative, someone who can interpret evaluation results, and the student when appropriate.

How often is an IEP reviewed?

At least once a year, with a full re-evaluation usually at least every three years.

What happens in the room

Everybody joins from the link, with no account. The agenda sits beside the call and each item fills in with what was said about it, under the name of the person who said it.

More templates

Thesis advisor meetingA regular meeting between a student and their thesis or dissertation advisor: what was done, what is stuck, feedback on the latest draft, and the next small deadline.Study group sessionStudents meet to learn a topic together: each brings questions, someone explains, everyone practises, and they leave knowing what to study before next time.Student council meetingElected students meet to raise what classmates care about, plan events, and decide on proposals to bring to the school — with clear roles, votes and minutes.Neighbourhood association meetingNeighbours meet to share what is happening on their streets, raise concerns, hear from local officials, and agree what the association will do next.Tenant association meetingTenants in a building or estate meet to share problems, decide what to raise with the landlord, and organise together — with notes that make the case clear.Club officers meetingThe officers of a club or society plan the next stretch: events, money, members, and who does what — so the club runs on a plan, not on whoever volunteers on the day.Sports team parents meetingAt the start of a season, the coach meets the players' parents: how the team works, playing time, schedules, costs, how to raise concerns, and where parents can help.Event planning meetingPlan an event from the goal backwards: who it is for, the date and place, the budget, every task with an owner and a deadline, and what happens on the day.

All 162 templates →

Try Meetful

Meetings that take their own notes

Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.

Try Meetful free See what it does