Template

Neighbourhood association meeting template

Neighbours meet to share what is happening on their streets, raise concerns, hear from local officials, and agree what the association will do next.

60 minutesFor Residents, the association's officers, and sometimes a local councillor or police officerAgenda room
Change the agenda first

The agenda, with a time for each part

  1. Welcome and introductions5 min
    • Who is new to the neighbourhood?
  2. Updates from officers10 min
    • What happened since last time, including money?
  3. Guest15 min
    • What can the councillor or officer tell us, and what can we ask?
  4. Residents' concerns15 min
    • What would you like the association to look into?
  5. Decisions and volunteers10 min
    • What do we do, and who helps?
  6. Upcoming events5 min
    • What is happening next?

How the notes read afterwards

A made-up example, so you can see the shape. In a real call each line carries the words that were said and who said them.

New. Three families on Oak Road.

Guest. Councillor: speed bumps for Elm Street are being considered; write in by the 30th.

Concern. Broken streetlight on the corner of Park Lane.

Decision. Ana reports the streetlight; five volunteers write to the council about speed bumps.

Running it well

Ways to change it

OnlineFor busy neighbourhoods, alternate online and in-person meetings.
Annual meetingAdd elections of officers and the yearly accounts.

When to skip it. In months with no issues or events — send a newsletter instead.

Questions

What does a neighbourhood association do?

It brings residents together to share information, raise concerns with local government, organise events and improve the neighbourhood.

How is a neighbourhood association different from an HOA?

A neighbourhood association is usually voluntary; a homeowners' association typically has legal powers over member properties and collects mandatory fees.

How do you get more people to come?

Invite newcomers personally, keep meetings short and useful, bring officials for big issues, and pair meetings with social events.

What happens in the room

Everybody joins from the link, with no account. The agenda sits beside the call and each item fills in with what was said about it, under the name of the person who said it.

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