Template

Daily standup template

Fifteen minutes, three questions, everybody once.

15 minutesFor Small teams working on the same thingAgenda room
Change the agenda first

The agenda, with a time for each part

  1. What I finished yesterday5 min
    • What did you finish, not just work on?
  2. What I am doing today5 min
    • What will be done by this time tomorrow?
  3. What is in my way5 min
    • What is stopping you, and who can remove it?
    • Is anybody waiting on you?

How the notes read afterwards

A made-up example, so you can see the shape. In a real call each line carries the words that were said and who said them.

Yesterday. Noah shipped the invoice export. Lena finished reviewing the pricing page.

Today. Noah starts the refund flow. Lena pairs with Maya on the import bug.

In the way. The import bug needs access to the old database. Maya asks ops after the call.

Running it well

Ways to change it

Written standupEverybody posts the three answers by 10am, and you meet only on the days somebody is stuck.
Walk the boardGo ticket by ticket from the right-hand column instead of person by person. It keeps the talk on finishing things.
Twice a weekFor a team whose work moves slowly, Monday and Thursday is enough.
Split by time zoneTwo short standups an hour or two apart, with one person who joins both and carries anything blocking across.

When to skip it. When nobody is waiting on anybody. If the answers have been the same for three days, switch to written and meet when something is stuck.

Questions

How long should a daily standup be?

Fifteen minutes or less. With more than eight people, split the team rather than stretch the time.

What are the three standup questions?

What did I finish yesterday, what am I doing today, and what is in my way.

What happens in the room

Everybody joins from the link, with no account. The agenda sits beside the call and each item fills in with what was said about it, under the name of the person who said it.

More templates

Weekly team meetingThe numbers, everybody's one priority, and the decisions that cannot wait.All-hands meetingThe whole company in one call: where things stand, what is next, and any question people want to ask.Leadership team meetingThe people who run the company, once a week: the numbers, what is stuck, and the decisions only this group can make.OKR planningThree goals for the quarter, how each one will be measured, and what stops to make room.Project status meetingWhere the project is against the plan, what changed, and the decisions needed to keep it moving.Staff meetingEverybody who works here, once a week or once a month: news, numbers, problems and who is doing what.Safety meeting (toolbox talk)Ten or fifteen minutes before work starts: one hazard, what happened lately, and what everybody does differently today.Handover meetingWhen work changes hands: what is in progress, what is promised to whom, and what only the person leaving knows.

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