Template

All-hands meeting template

The whole company in one call: where things stand, what is next, and any question people want to ask.

45 minutesFor Founders and heads of companyAgenda room
Change the agenda first

The agenda, with a time for each part

  1. Where the company stands8 min
    • What are the two or three numbers everybody should know?
  2. What shipped, and who did it8 min
    • Whose work should the whole company see this month?
  3. One thing in depth10 min
    • What does one team know that everybody else should?
  4. What is next7 min
    • What will be different by the next all-hands?
  5. Questions, including the hard ones12 min
    • Which question are people asking each other and not asking us?

How the notes read afterwards

A made-up example, so you can see the shape. In a real call each line carries the words that were said and who said them.

Where we stand. 412 paying teams, up from 380. Cash for sixteen months.

In depth. Support showed the five things customers ask most, and which two are bugs.

Hard question. “Are we hiring or freezing?” Two roles open; nothing else until April.

Running it well

Ways to change it

Monthly, small companyThirty minutes, and let a different team take the in-depth slot each time.
After bad newsDrop everything except what happened, what it means for people, and questions. Leave at least half the time for questions.

When to skip it. When there is nothing new to say since the last one. An all-hands with no news trains people to stop listening.

Questions

What is an all-hands meeting?

A regular meeting of everybody in a company, where leaders share how things are going and anybody can ask a question.

How do you take questions at an all-hands?

Let people send them beforehand, without their name if they prefer, and vote on which to answer first. In Meetful that is the Q&A tab.

What happens in the room

Everybody joins from the link, with no account. The agenda sits beside the call and each item fills in with what was said about it, under the name of the person who said it.

More templates

Leadership team meetingThe people who run the company, once a week: the numbers, what is stuck, and the decisions only this group can make.OKR planningThree goals for the quarter, how each one will be measured, and what stops to make room.Project status meetingWhere the project is against the plan, what changed, and the decisions needed to keep it moving.Staff meetingEverybody who works here, once a week or once a month: news, numbers, problems and who is doing what.Safety meeting (toolbox talk)Ten or fifteen minutes before work starts: one hazard, what happened lately, and what everybody does differently today.Handover meetingWhen work changes hands: what is in progress, what is promised to whom, and what only the person leaving knows.Strategy offsite (half day)Half a day away from the daily work: where the company is, the few choices that matter, and three priorities for the year.Budget review meetingSpending against the plan, line by line where it matters, and the decisions that follow.

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