Template

Weekly team meeting template

The numbers, everybody's one priority, and the decisions that cannot wait.

45 minutesFor Teams of three to twelveAgenda room
Change the agenda first

The agenda, with a time for each part

  1. Wins this week5 min
    • What went well that the whole team should hear?
  2. The numbers we watch10 min
    • Which number moved, and do we know why?
    • Which number are we worried about?
  3. Each person: top priority and anything blocking it15 min
    • What is your one priority this week?
    • What could stop it?
  4. Decisions we need today10 min
    • What do we have to decide today, and who decides?
    • What do we need to know before we can?
  5. Who is doing what by when5 min
    • Who owns it, and by when?

How the notes read afterwards

A made-up example, so you can see the shape. In a real call each line carries the words that were said and who said them.

The numbers. Sign-ups up 12% on last week; nobody is sure why. Maya checks which page they came from.

Decision. Ship the new pricing page on Tuesday. Jack decided; Noah disagreed, and that is written down too.

Who is doing what. Lena: pricing page copy, Monday. Noah: checkout test, Tuesday morning.

Running it well

Ways to change it

A team of two or threeThirty minutes. Drop the round of priorities and go straight from the numbers to the decisions.
Every two weeksAdd ten minutes at the front to check what was promised last time.
Across time zonesSend the numbers and the wins in writing the day before, and keep the call for the decisions.

When to skip it. When there is nothing to decide. Send the numbers and the priorities in writing and give everybody the forty-five minutes back.

Questions

What should a weekly team meeting cover?

What went well, the numbers the team watches, one priority per person, the decisions that cannot wait, and who is doing what by when.

How do you keep a weekly meeting from running over?

Give each part a time and put the decisions before the open discussion, so that if time runs out it runs out on talking.

What happens in the room

Everybody joins from the link, with no account. The agenda sits beside the call and each item fills in with what was said about it, under the name of the person who said it.

More templates

All-hands meetingThe whole company in one call: where things stand, what is next, and any question people want to ask.Leadership team meetingThe people who run the company, once a week: the numbers, what is stuck, and the decisions only this group can make.OKR planningThree goals for the quarter, how each one will be measured, and what stops to make room.Project status meetingWhere the project is against the plan, what changed, and the decisions needed to keep it moving.Staff meetingEverybody who works here, once a week or once a month: news, numbers, problems and who is doing what.Safety meeting (toolbox talk)Ten or fifteen minutes before work starts: one hazard, what happened lately, and what everybody does differently today.Handover meetingWhen work changes hands: what is in progress, what is promised to whom, and what only the person leaving knows.Strategy offsite (half day)Half a day away from the daily work: where the company is, the few choices that matter, and three priorities for the year.

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