Recorder on somebody’s computer

Notion AI Meeting Notes is not in your call — what to do if somebody is using it

Notion's meeting notes run in the Notion app on one person's computer, listening to its speakers and microphone. Notion asks that person to get everybody's consent first.

Not in the list of people it records on its owner's computer Read on 9 November 2026

How it hears the call

If it is yours: stop it recording

  1. Its owner presses Stop in the meeting notes block; Resume transcription starts it again.
  2. A workspace admin can switch it off for the whole company: Settings → Meeting notes, and switch off Enable Meeting notes for workspace.
  3. Notion tells the person pressing Start that they are confirming everybody has agreed. It offers a consent message to paste in the chat or play aloud.

If somebody else in the call is using it

  1. There is nobody to remove: it is not in the list of people. Ask whether anybody is using Notion to take notes.
  2. If you have not agreed, say so. Notion's own guidance is to get consent from everybody before starting.

What it keeps

Notion writes a transcript and a summary in the meeting notes block, shared like any other Notion page. During the session a temporary copy of the audio sits on its owner's computer.

In Notion's own words

What Notion asks of the person using it
Notion“We recommend you obtain consent from all meeting participants before you start using AI Meeting Notes”www.notion.com/help/ai-meeting-notes
How it hears the call
Notion“captures all sides of the conversation using your system audio and mic”www.notion.com/help/ai-meeting-notes
The admin switch
Notion“Enable Meeting notes for workspace”www.notion.com/help/ai-meeting-notes
What stays on the computer
Notion“A temporary copy of audio is stored locally on your device during the session”www.notion.com/help/ai-meeting-notes

Read on 9 November 2026 from Notion's own help pages. Something changed? Tell us.

A meeting with nothing to remove

On Meetful the notes are written by the meeting itself, from each person's own microphone, so no extra guest joins. Anybody can leave themselves out of the notes and stay in the call.

Start a meeting — freeNotes without a bot

Other notetakers

TactiqTactiq transcribes from inside its owner's browser, and on the free plan it starts on its own a few seconds into every meeting unless its owner pauses it.TimelessTimeless's AI notetaker joins from its user's calendar, and anybody it is bothering can ask the host to remove it like any other guest.WudpeckerWudpecker's notetaker follows joining rules its user sets. Setting them to None means it never comes unless its user sends it.CirclebackCircleback joins meetings by kind — internal, external, organised by somebody else — and with both of the main kinds switched off it joins nothing by itself.ClaapClaap's recorder joins under its owner's name followed by “Claap Recorder”, and if nobody lets it in from the waiting room, nothing is recorded.CoffeeCoffee's call recorder joins the meetings its user chose, and only the meeting's host can take it out of a call that is running.

The whole list →

Try Meetful

Meetings that take their own notes

Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.

Try Meetful freeSee what it does