Template

Peer feedback session template

Colleagues give each other specific, useful feedback face to face — what to keep doing and what to change — in a format that makes honesty feel safe.

45 minutesFor A team of peers, with a facilitator for the first few sessionsAgenda room
Change the agenda first

The agenda, with a time for each part

  1. How we will do this5 min
    • What makes feedback useful to you?
  2. Write first, alone10 min
    • For each person: one thing to keep doing, one thing to try differently.
  3. Pairs, in turn20 min
    • What did you notice, and can you give an example?
  4. What each person takes away7 min
    • Which one piece of feedback will you act on?
  5. How it felt3 min
    • What would make the next session better?

How the notes read afterwards

A made-up example, so you can see the shape. In a real call each line carries the words that were said and who said them.

For Ali, keep. The way you summarise decisions at the end of a meeting — it saved us twice last month.

For Ali, try. Sharing drafts earlier; we saw the launch plan the night before.

Ali takes away. Share a rough draft by Wednesday each week.

Running it well

Ways to change it

In writingEach person sends two lines to each colleague; the session discusses only what is unclear.
One-to-onePairs swap feedback over a 20-minute walk.

When to skip it. In a team going through layoffs or open conflict; deal with that first.

Questions

What is peer feedback?

Feedback that colleagues at the same level give each other about their work and behaviour, rather than feedback from a manager.

How do you give useful peer feedback?

Be specific, use a real example, describe the effect it had, and balance what to keep doing with what to change.

How often should teams do peer feedback?

Many teams do a structured session every quarter or around project ends, alongside informal feedback day to day.

What happens in the room

Everybody joins from the link, with no account. The agenda sits beside the call and each item fills in with what was said about it, under the name of the person who said it.

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