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Meetful vs Microsoft Teams

Both put people on a video call. Here is everywhere they differ — and where they do not. Every line about Microsoft Teams is Microsoft Teams's own words, with a link, so you can check it yourself.

17/17Meetful5/17Microsoft Teams

Full marks only. Every line about Microsoft Teams is Microsoft Teams's own words from its own website, linked — checked on 25 October 2026.

Where they are different

Don't want to be recorded? Stay in the meeting anywayOnly you are left out of the video, the written transcript and the AI notes. Everyone else is recorded as usual.
MeetfulOne button, any time
Microsoft Teams · NoSay no and you can only watch“If a participant responds 'No' to the question, they have a view-only meeting experience.” — learn.microsoft.com
Your call doesn't go through the app company's computers — and you still get the recording and notesYour video and voice go straight to the people you're talking to, locked so nobody in between can see or hear them.
MeetfulEvery call, on every plan
Microsoft Teams · NoMost private mode: paid add-on only, and no recording or AI“Meeting organizers must have a Teams Premium license to use E2EE for meetings.” · “Because the service can't decrypt media, some features that depend on service-side access aren't available.” — learn.microsoft.com
No account can open everyone's meetings — not ours, not your company's ITA meeting is only seen by the people in it and the people they share it with.
MeetfulOnly what someone chooses to share
Microsoft Teams · NoYour company's IT can search them all“To locate Teams meeting audio and transcript content, create an eDiscovery search targeting the organizer's OneDrive.” — learn.microsoft.com
Your guest gets in because you said yesNot because an IT department somewhere allowed it.
MeetfulYou let people in, lock the door, or remove someone
Microsoft Teams · PartlyCompany IT can block guests who aren't signed in“When this setting is turned off, anonymous users can't attend meetings hosted by anyone in your organization.” — learn.microsoft.com
No time limit on your meetingsOn the free plan, with three or more people.
MeetfulTalk as long as you like
Microsoft Teams · PartlyMeetings cut off at 60 minutes“In Microsoft Teams for personal use, you can create meetings of up to one hundred participants for up to 60 minutes.” — support.microsoft.com
A recording and a written transcriptOn the free plan.
MeetfulEvery meeting, with 5 hours of video saved
Microsoft Teams · Only if you payOnly with a Microsoft 365 subscription“Record a meeting is available for Microsoft 365 Personal, Family, or Premium subscribers with a Teams personal account.” — support.microsoft.com
AI notes after every meetingOn the free plan — and each note shows what was actually said.
MeetfulEvery meeting, with the quotes
Microsoft Teams · Only if you payOnly if you pay“Copilot is available for Microsoft 365 Personal, Family, or Premium subscribers with a Teams personal account.” — support.microsoft.com“Intelligent recap experiences are available as part of Teams Premium, an add-on license” — support.microsoft.com
A booking page where people pick a time with youOn the free plan.
MeetfulAnd the meeting is ready, with their note on top
Microsoft Teams · Only if you payOnly with a paid license“You, as an organizer, need a Bookings license to create a Bookings with me page.” — learn.microsoft.com
Everyone who was in the meeting gets the recording and notesGuests from other companies too.
MeetfulEveryone who was in the call, on their own dashboard
Microsoft Teams · PartlyOutside guests only if the host adds them“All meeting invitees, except for external participants, automatically get a personally shared link.” · “The meeting organizer must add external participants to the shared list.” — learn.microsoft.com
Stop paying and keep every recordingGoing back to free never deletes what you already have.
MeetfulNothing is deleted when you downgrade
Microsoft Teams · PartlyOver your storage: locked, then can be deleted after 6 months“Your existing files remain but are read-only.” · “After six months, Microsoft might delete your OneDrive and all files in it.” — support.microsoft.com
No data collected about your calls behind the scenesUnless you turn it on yourself.
MeetfulOff unless you turn it on
Microsoft Teams · NoSome is sent no matter what your settings say“Required service data about these services is collected and sent to Microsoft, regardless of any other policy settings that you have configured.” — learn.microsoft.com
Two people can share their screens at the same timeWithout one kicking the other off.
MeetfulSide by side
Microsoft Teams · PartlyComing in November 2026“Two presenters can share a screen or window at the same time in a Teams meeting.” — still being built, planned for November 2026 (Microsoft 365 roadmap 80239). — Microsoft 365 roadmap

Where both do it

Your meetings aren't used to train AIAll four apps promise this — it should be the minimum.
MeetfulAnd the companies we work with promise it too
Microsoft Teams · YesPromised“Prompts, responses, and data accessed through Microsoft Graph aren't used to train foundation LLMs, including those used by Microsoft Copilot.” — learn.microsoft.com
Join from your web browserNothing to download. Guests don't need an account.
MeetfulJust click the link
Microsoft Teams · YesYes
Live captionsWords on screen as people talk.
MeetfulWith each speaker's name
Microsoft Teams · YesYes
Host controlsMute one person or everyone, remove someone, lock the meeting, let people in.
MeetfulAll of them
Microsoft Teams · YesYes
Choose your microphone, camera and speakersPlus shortcuts: mute, camera on and off, hold the space bar to talk.
MeetfulCtrl/⌘+D to mute, Ctrl/⌘+E for camera
Microsoft Teams · YesYes

Fair is fair. Where they're still ahead: calls with more than about ten cameras on, calling in from a phone line, breakout rooms, polls, blurred backgrounds, and the security certificates big companies ask for. They're on our list.

Moving from Microsoft Teams

  1. Start a meeting — no account needed, not even yours. Send the link; people press it and they are in.
  2. Move your calendar — the switch page swaps the Microsoft Teams link in your upcoming invites for one Meetful link that is always yours.
  3. Bring your old meetings — drop Microsoft Teams transcripts into your dashboard; search and recaps work across all of them.
  4. Put Meetful in Google Calendar — pick it from Add video conferencing, the way you would pick Meet.
Start a meeting — freeMove my meetings over

Questions

Is Meetful free like Microsoft Teams?

Yes. Meetings have no time limit on the free plan, anyone can join from the link without an account, and five hours of video are kept for you. Paid plans add more storage and the notetaker without a limit.

Can I still talk to people who use Microsoft Teams?

Yes. Send them a Meetful link — they join in their browser, with nothing to install and no account. For calls that have to stay on Microsoft Teams, the Meetful notetaker can join them and its notes land in your dashboard.

How do I move my meetings from Microsoft Teams?

Meetful's switch page moves the meetings already in your calendar to a Meetful link, and your guests get the new link on the invite. Old transcripts can be brought in as files.

In Microsoft Teams's own words

  1. “If a participant responds 'No' to the question, they have a view-only meeting experience.” learn.microsoft.com
  2. “Meeting organizers must have a Teams Premium license to use E2EE for meetings.” · “Because the service can't decrypt media, some features that depend on service-side access aren't available.” learn.microsoft.com
  3. “To locate Teams meeting audio and transcript content, create an eDiscovery search targeting the organizer's OneDrive.” learn.microsoft.com
  4. “When this setting is turned off, anonymous users can't attend meetings hosted by anyone in your organization.” learn.microsoft.com
  5. “In Microsoft Teams for personal use, you can create meetings of up to one hundred participants for up to 60 minutes.” support.microsoft.com
  6. “Record a meeting is available for Microsoft 365 Personal, Family, or Premium subscribers with a Teams personal account.” support.microsoft.com
  7. “Copilot is available for Microsoft 365 Personal, Family, or Premium subscribers with a Teams personal account.” support.microsoft.com
  8. “Intelligent recap experiences are available as part of Teams Premium, an add-on license” support.microsoft.com
  9. “You, as an organizer, need a Bookings license to create a Bookings with me page.” learn.microsoft.com
  10. “All meeting invitees, except for external participants, automatically get a personally shared link.” · “The meeting organizer must add external participants to the shared list.” learn.microsoft.com
  11. “Your existing files remain but are read-only.” · “After six months, Microsoft might delete your OneDrive and all files in it.” support.microsoft.com
  12. “Required service data about these services is collected and sent to Microsoft, regardless of any other policy settings that you have configured.” learn.microsoft.com
  13. “Two presenters can share a screen or window at the same time in a Teams meeting.” — still being built, planned for November 2026 (Microsoft 365 roadmap 80239). Microsoft 365 roadmap
  14. “Prompts, responses, and data accessed through Microsoft Graph aren't used to train foundation LLMs, including those used by Microsoft Copilot.” learn.microsoft.com

Checked on 25 October 2026. Something changed? Tell us and we will fix the page. The whole table, with Google Meet and Teams beside it, is on Why Meetful.

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Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.

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