Template

Product roadmap review template

What is being built next and why, what moved since last time, and what was cut to make room.

60 minutesFor Product managers and the teams they work withAgenda room
Change the agenda first

The agenda, with a time for each part

  1. What shipped since last time8 min
    • What did customers do with it?
  2. What we learned from customers10 min
    • What did we hear three times or more?
  3. What moved, and why10 min
    • What slipped, and what did it push out?
  4. The next three months15 min
    • If we could only ship one of these, which?
    • What are we least sure about?
  5. What we are not doing7 min
    • What did we say no to, and who needs to hear that from us?
  6. Open questions10 min
    • What decision is holding something up?

How the notes read afterwards

A made-up example, so you can see the shape. In a real call each line carries the words that were said and who said them.

Shipped. Calendar import; 31% of new accounts used it in their first week.

Moved. Team billing slips to March, because the import work took three weeks longer.

Not doing. A mobile app this half. Sales will tell the two customers who asked.

Running it well

Ways to change it

Monthly, inside the teamThirty minutes: what moved, and the next four weeks only.
For the whole companySkip the open questions and spend that time on why the order is what it is.

When to skip it. When nothing has shipped and nothing has moved. Send one line saying so.

Questions

What is a roadmap review?

A regular meeting where a product team shows what it will build next, what changed since last time, and why.

How far ahead should a roadmap go?

Three months in detail, and the rest as themes. Dates further out than that are guesses, and people will hold you to them.

What happens in the room

Everybody joins from the link, with no account. The agenda sits beside the call and each item fills in with what was said about it, under the name of the person who said it.

More templates

Design reviewOne design, shown early, with the questions the designer actually wants answered.Backlog refinementGo through what is coming next, make each item small and clear enough to start, and throw out what will never be done.User research interviewOne customer, in their own words: what they were trying to do, what they did, and where it went wrong.Lessons learned meetingAt the end of a project: what to do again, what never to do again, and where those lessons will be kept so the next project finds them.Go/no-go meetingBefore a launch: each owner says ready or not ready, and one person makes the call.Sprint reviewAt the end of a sprint: show what was finished, hear what the people it is for think, and change what comes next.Project kickoffWhy the project exists, what done means, and who owns what — agreed on day one.Sprint retrospectiveWhat went well, what did not, and the one or two changes you will actually make.

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