Glossary
What does “Hybrid meeting” mean?
A meeting where some people are together in a room and others join remotely by video.
What it means
A meeting where some people are together in a room and others join remotely by video. Making it fair for both groups takes more care than a meeting that is fully in person or fully online.
An example
Six people sit in a conference room while four join from home; the room has a camera and microphones, and the facilitator invites remote people to speak first.
Not to be confused with: Remote or virtual meeting
In a virtual meeting everyone joins online; in a hybrid meeting some are in the room and some are remote.
Where you will see it
In offices with flexible working, conferences and events, council and board meetings that allow remote attendance, and meeting-room equipment.
Questions
How do you run a fair hybrid meeting?
Make sure remote people can hear and see everyone, give them the floor first, keep chat visible and use a shared document for notes.
Should everyone join from their own laptop in a hybrid meeting?
Some teams have everyone join on their own device, even in the room, so everyone appears the same way.
What equipment does a hybrid meeting room need?
At least a camera that shows the whole room, microphones that pick up everyone, a screen showing the remote people, and good speakers — plus someone in the room watching the chat.
Other meeting words
Try Meetful
Meetings that take their own notes
Free video meetings in the browser: every line of the transcript under the name of who said it, and the summary and action items when you hang up. Nothing to install — guests just open the link.